Microsoft Excel alternative for Gantt charts

Spend less time fixing outdated project schedules

TeamGantt gives you a shared Gantt chart that’s easy to update as plans change, so you can stop rebuilding spreadsheets and start building trust.

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Why project teams look for an Excel alternative

Excel makes it easy to sketch out a simple timeline. But every manual update creates another chance for deadlines and handoffs to slip.

Excel is built for organizing data.
  • Gantt charts require stacked bar workarounds.
  • One delay can create a chain of manual updates.
  • Dependent tasks don’t stay connected.
  • Copied files can create version control problems.
  • Overbooked resources are easy to miss.
TeamGantt is built for managing schedules.
  • Teams can build live Gantt charts right away.
  • Dates adjust with simple drag and drop.
  • Dependencies stay connected when plans change.
  • Everyone can work from the same shared schedule.
  • Workloads are visible from the Gantt chart.
Rating
4.8
Rating
4.6
Rating
4.6
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A simpler way to turn timelines into working schedules

TeamGantt gives you a living schedule you can adjust, share, and rely on to coordinate the deliverables behind every deadline.

Build schedules that stay connected

Plan fast with a template or the in-app AI project builder.
Drag and drop tasks directly on the timeline.
Move one task and dependent work updates automatically.
Build in gaps for handoffs, reviews, or delays.
TeamGantt construction project templates, plus import options for CSV, MPP, and Primavera P6 schedules.

Share one schedule with everyone

Keep teams and stakeholders working from the latest plan.
Invite collaborators to view, comment, and update.
Share view-only schedules with clients and stakeholders.
Avoid sending new files after every change.
TeamGantt Gantt view with a share window for copying a read-only project link to a construction schedule.

Spot workload conflicts before dates slip

View workloads from the Gantt chart.
Spot overbooked resources at a glance.
Check availability before committing to dates.
Reassign work before deadlines are at risk.
TeamGantt construction Gantt chart with an integrated workload heatmap showing crew availability across all active projects.

Manage complex construction jobs

Keep crews, materials, and job costs tied to the schedule.
Track material lead times alongside project dates.
Confirm subcontractor commitments by email or text.
Create look-ahead schedules for crews and trades.
TeamGantt Gantt view showing a construction schedule with the critical path highlighted across connected tasks on a project timeline.

Track schedule changes over time

Save multiple baselines throughout a project.
Compare plan versus actual in the Gantt chart.
See how deadlines have shifted over time.
Use project history to track and undo updates.
TeamGantt Gantt view showing a construction schedule with the Baselines menu open to compare saved project baselines against the live timeline.

Integrations that fit your workflow

TeamGantt integrates with tools you already use—including Trello, Microsoft Project, Procore, Google Calendar, Dropbox, Slack, and Zapier.
Import an existing schedule, sync your calendar, or connect your workflow tools without a lengthy setup.

"Prior to TeamGantt, we wasted hours creating project plans in Excel, which would often then change and require further time investment to update. Moving to TeamGantt allows us to build and adapt project plans on the fly and share them with clients within minutes."
Lydia Hawkridge
Red Ant

Compare TeamGantt vs Excel

Excel can work when you need a simple timeline or a one-time schedule snapshot. TeamGantt is a better fit when the schedule needs to change, stay connected, and guide the work across people or projects.

TeamGantt Excel
Plan creation
Build from scratch, import a CSV, start with a template, or use AI to generate your plan.
Create a timeline with a template, stacked bar chart, or manually formatted worksheet.
Schedule updates
Drag and drop tasks directly on the timeline as plans change.
Update dates by editing cells, formulas, chart ranges, or formatting.
Dependencies
Use 4 dependency types with lead/lag. Move one task and dependent dates update automatically.
Manage connected tasks with formulas, notes, or manual date changes.
Sharing and access
Invite collaborators or share public links to the live schedule.
Share the schedule as a file, link, export, or attachment.
Workload visibility
View workloads and reassign work directly from the project schedule.
Track assignments in rows, columns, or separate resource worksheets.
Project tracking
Use baselines, critical path, and project history to track schedule changes.
Track progress and compare planned vs actual dates with added columns, formulas, and conditional formatting.
Construction scheduling
Coordinate crews, materials, job costs, look-aheads, and subcontractor confirmations with Builder Edition.
Use separate worksheets or manual follow-up to track crews, materials, costs, and confirmations.
Pricing
Free Personal plan available. Paid plans start at $24/month.
Often included with Microsoft 365, with Excel for the web available free.

More than 2,000,000 users
choose TeamGantt

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“Everything was very clear, everything was organized and easy to use. So I highly recommend TeamGantt. It's great.”

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“I recommend TeamGantt to people who want a relatively simple tool. It's simple to get started and easy to use and it has a lot of flexibility.”

Pieta Blakely

Head, Blakely Consulting, LLC

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“TeamGantt has allowed us to create a better workflow and account for dependencies and unexpected delays.”

Liana Simstrom

Supervising Producer, NPR

Which tool is right for you?

Use this checklist to choose the tool that fits the way your team plans, tracks, and updates project work.

Use Excel for simple schedule snapshots
Excel is the right fit if you:
  • Own the schedule yourself
  • Need a simple timeline or one-time snapshot
  • Plan early ideas, budgets, or bid schedules
  • Make updates occasionally, not every week
  • Already have a spreadsheet workflow that works
Use TeamGantt for schedule-driven work
TeamGantt is the right fit if you:
  • Coordinate work across multiple people or projects
  • Need everyone working from the latest plan
  • Manage dependencies, handoffs, or shifting deadlines
  • Spend too much time updating spreadsheets by hand
  • Need workload visibility before schedules slip

Frequently asked
questions

TeamGantt is a schedule-first Excel alternative for teams that need live Gantt charts, connected dependencies, workload visibility, and shared access without rebuilding spreadsheets by hand.
Check out our help center for all the details.
Browse our help center

Can you create a Gantt chart in Excel?

Yes. You can make a Gantt chart in Excel by using a template or formatting a stacked bar chart to look like a timeline. Excel does not include a built-in Gantt chart view, so the setup and ongoing updates are mostly manual.

That can work for simple timelines or one-time schedule snapshots. It becomes harder to maintain when dates shift, tasks depend on each other, or more people need the latest plan.

When is Excel enough for project scheduling?

Excel can be enough when the schedule is simple, mostly static, and managed by one person. It also works well for early planning, budgeting, bid schedules, or one-time presentation timelines.

A dedicated Gantt chart tool is usually a better fit when schedules change often, multiple people need access, dependencies matter, or manual updates are taking too much time.

Can TeamGantt import an existing Excel schedule?

Yes. TeamGantt supports CSV import, so you can move task data from Excel into a live Gantt chart without rebuilding the schedule from scratch.

After import, you can edit tasks on the timeline with drag and drop, assign work, add dependencies, and share the schedule with your team.

How is paid Gantt chart software better than a free Excel template?

A free Excel Gantt chart template gives you a starting layout. It does not give you a scheduling engine.

Paid Gantt chart software like TeamGantt helps keep the schedule working as plans change. You can update dates, connect dependencies, check workloads, track the critical path, and share the latest plan without rebuilding the spreadsheet by hand.

Is TeamGantt free?

Yes. TeamGantt offers a free Personal plan with 1 user, 1 project, 40 tasks, and Gantt view access. No credit card is required for the free plan.

TeamGantt also offers a 14-day free trial of paid plans. A credit card is required for a premium trial. 

Paid plans start at $24/month and include 2 projects, 1 manager, and 10 collaborators.

1,000+ 5-star reviews,

96% customer retention

  • Plan and schedule projects faster
  • Keep teams aligned in real time
  • Deliver on time—with less stress
Try TeamGantt Builder Edition free for 14 days
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TeamGantt Gantt chart software displaying a construction project timeline with task groups and dependencies.
Rating
4.8
Rating
4.6
Rating
4.6
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