DayBrook

DayBrook Kitchen & Baths is a Baltimore-based residential remodeling company specializing in kitchens and bathrooms. As the business grew, Vice President David Castrillon found himself stuck on the phone all day—pulled away from strategic work and unable to onboard new crew members efficiently.

DayBrook needed a better way to manage jobs, eliminate scattered notes, and improve coordination across estimating, project management, and field updates. TeamGantt became their single source of truth—keeping everyone aligned at every phase.

Challenges before TeamGantt

• Fragmented tracking: Tasks and notes lived across spreadsheets, text threads, and emails—“a Google Sheets empire” no one could navigate.
• Constant phone calls: David spent all day relaying priorities to the team, leaving no time to focus on growth.
• No scalable process: Everything funneled through one person, making it hard to delegate or hand off work efficiently.
• CRM limitations: Their CRM stored files and notes but couldn’t manage project workflows, forcing manual workarounds.
• Pipeline blind spots: Without a calendar view, the team couldn’t forecast upcoming jobs or schedule crews effectively.

Why DayBrook chose TeamGantt

DayBrook needed a solution that could:

• Centralize project info and updates in one easy-to-access place
• Enable real-time collaboration, with field crews updating tasks from phones and tablets
• Provide a pipeline calendar to forecast upcoming jobs and avoid schedule conflicts
• Support project templates for consistent workflows—from estimating through post-installation
• Include guided onboarding and resources to help the whole team ramp up quickly

How TeamGantt improved operations

• Smarter estimating workflow: Estimate requests flow directly into TeamGantt. Junior estimators complete initial takeoffs, then flag tasks at 50–55% for seamless handoff to senior estimators.
• Repeatable project templates: Standardized templates cover pre-install, in-progress, and wrap-up phases to keep every job consistent.
• Live field updates: Crews use the mobile app to comment, upload photos, and log daily progress, eliminating the need for daily site visits.
• Flexible crew scheduling: Calendar and label filters make it easy to assign crews, rebalance workloads, and fill gaps when plans change.
• Built-in change order tracking: Notes, links, and scope updates stay attached to the task so nothing slips through during billing or handoff.

Measurable results

• 30% revenue growth in 6 months, fueled by increased project volume and operational efficiency
• Fewer phone calls, giving leadership more time to focus on growth, client relationships, and strategy
• Months without a site visit, thanks to live task updates and photo uploads from the field
• Faster, more accurate billing for change orders—capturing revenue that used to slip through
• More 5-star reviews, as clear timelines and proactive communication improve the client experience

Conclusion

DayBrook Kitchen & Baths traded spreadsheets, text threads, and constant phone calls for TeamGantt’s all-in-one platform. That shift enabled their team to build a more efficient, scalable operation. 

Now, every estimate, schedule, and change order lives in one live timeline. David’s team works smarter, stays proactive, and consistently delivers high-quality remodels—fueling business growth and reinforcing their reputation for reliability.