Anyone who has ever estimated a project, or even a single task, knows that it’s tough work. Not only are you making guesses about time spent or pricing, you’re probably also making guesses about the scope of the project itself. One question uncovers another question, and a detail you needed to know. But are you on the right path to get what you need to create a truly realistic estimate?
You might think you are, but the answer is probably no! Check
out this episode of Time Limit, where Brett talks to Jacob
Bodnar—the VP of Operations at Maestro—about biases in
estimating, as well as in project management itself. They also
discuss:
Jacob is the VP of Operations at Maestro, a design and technology agency in Michigan. In his current role he leads a team of project managers in addition to being responsible for the agency's day-to-day operations and process. Prior to his current role, he was a Strategist at Maestro and spent two years as a Business Analyst at Kellogg Company.
Brett Harned: Hey, welcome
to Time Limit. I'm your host, Brett Harned. My guest today is
Jacob Bodner. He's the VP of Operations at Maestro, which is a
design and technology agency based in Michigan. Jacob is really
well-researched on the topic of bias. So in our conversation, we dig
into the different types of bias, how biases manifest in project
management and in teams, and even how to overcome bias. Then we also
zero in on bias in project estimation, which is a topic that Jacob
has really established some great thoughts and practices on. Check
it out. Hey Jacob, how's it going?
Jacob Bodner:
It's going really well,
Brett. How are you?
Brett Harned:
I'm doing well. Thanks. It's great to
have you here. Thanks for making the time to talk to me.
Jacob
Bodner: Yeah, absolutely
happy to be here. Looking forward to the conversation.
Brett
Harned: Awesome. So yeah,
today we're going to talk about estimating projects and even
bias in estimating. So you're going to be presenting on that
topic at the 2020 Digital PM Summit, which is going to be happening
online. And I'm curious, we didn't really talk about this
much. How did you come up with the topic or why is the topic
important to you?
Jacob Bodner:
Yeah. So I've always been interested in the way
the brain works and the idiosyncrasies of the human mind. And in my
role, in my previous role, I was a strategist at the agency I work
for and we did a lot of work with companies and training employees
and their learning teams and things like that. And through that
work, I started to think through when companies train people,
they're all adult humans and there's some commonality in
how your brain consumes information and the science behind that. So
I started to dive into that as part of that strategy work and as
part of actual client work and just got really interested in it.
It ended up
being really illuminating for some of the client work we did. Then
as I started to build into a role at the organization that was
working more on the business, I started to become more responsible
for project management and the estimation process and things like
that. That led to this understanding of well, estimating is such an
important thing of what we do in our business. How can we make it
better? What can I figure out from how we as humans are good or bad
at estimating, or even planning projects in general and use that to
our benefit and try to correct some of those things. So that's
where it was born out of it and then I just went down a deep rabbit
hole of all of the literature and stuff that comes out of that and
how that can apply to what we do. That's where the idea was
born.
Brett Harned:
Cool. I love it. I think one thing that you mentioned was bias in
planning and all of that, and it feels to me like a level up above
bias in estimation. In the role that we're talking about, it
seems like probably bias in project management. I'm wondering
if you think that there is bias in project management and where it
might exist.
Jacob Bodner:
Yeah. There's definitely bias in project management
as project managers. Again, as humans, we have these biases that we
have and you'll hear them call just cognitive biases or
sometimes heuristics. Basically what they are, just essentially
shortcuts for our brain to do things. We are exposed to just
thousands, just think of all the different stimulus you're
exposed to in a given day things that are unconscious and
subconscious or subconscious and conscious and how your brain deals
with it. So your brain has to come up with all these ways to make
sense of everything that you are exposed to throughout the day.
So it has
little shortcuts that it does and little things that it does in
order to process stuff without exerting so much energy, right?
There's this idea of fast thinking and slow thinking, the idea
of being there's fast thinking things. So things that are
really habitual, like driving a car. You don't really think
about stopping when the lights red, it just sort of happens because
it's very subconscious and it's just ingrained in you,
versus slow thinking things, which is really where project
management would fall, which is stopping and actually being very
intentional about what you're doing and thinking about what
you're doing. What's interesting is a lot of these little
shortcuts your brain takes will find its way into these slow
thinking activities like managing a project or planning the project
or whatever, and sometimes those things aren't totally
logical.
It makes it
worse because when you're planning a project or when
you're thinking about a project, you are in a place of great
uncertainty, certainly at the beginning of a project. If you're
thinking about the onset of it, you don't know a whole lot.
You're in the wide end of that cone of uncertainty. So your
brain has to fill in those gaps too. So that makes it hard. So the
big one that impacts all of us is called the planning fallacy, which
is a cognitive bias that basically says that as humans, our ability
to predict the future is actually really bad, which isn't
really surprising to many people. We tend to have an optimism bias
for doing that. And everybody probably has experienced this if
you've done a home project or gone on a road trip.
And you think
like, oh yeah, replacing the floor in my kitchen, I'll do that
in a weekend and it'll be like 500 bucks and it's $2,000
later and seven weeks later and you're still without a floor.
We tend to think we can do things a lot faster than we really can.
We also tend to think that the risks won't really be as bad and
that the benefits will be really good. We're just overall
really bad at that. So that comes into project management obviously.
When you're planning out a project, you might downplay the
risks for whatever reason or you might think that it might go faster
it might otherwise, or certainly people on the team might think that
way. So there's a lot of those little things that come into the
process of project management that can color things and create a
little bit of haywire.
Brett Harned:
Yeah. So it sounds like some of the ways that a
bias can affect a PM or even projects is like you mentioned, the
planning fallacy, thinking that you can get something done at a
lower budget at a higher pace or in a quicker clip than normal. What
about effecting people like stakeholders or clients? Have you seen
bias affect those audiences, like the bias a PM might hold affect
them?
Jacob Bodner:
Oh yeah, for sure. I think that there's a lot of bias too
around the decisions you make based upon how you feel about
something positively or negatively or someone positively or
negatively. So that could come into play. If you've got a
project that you really positive about, you're really excited
about, you can tend to make more emotional decisions in those
instances and not necessarily think through all the objective
criteria that you might otherwise want to as part of a project. Same
thing if you have a bad relationship with a client or a stakeholder,
or a positive one for that matter. That can affect things in terms
of how you think through a project. So that's a big one as
well.
Brett Harned:
Cool. I wonder, you can talk about these biases and they're
things that we almost inherently just do or ways that we behave or
things that we believe. You sound super researched on this so
I'm excited to hear your response, but how do you think a
project manager can start to curb that bias to course correct so
you're not getting into situations where you think things are
rosy, but you're also not going so far in the other direction
that you're almost paralyzed to make a move? What are the
things that you can do to set things straight, I guess?
Jacob
Bodner: Yeah, for sure. I
think the first thing is just knowing some of these things exist and
knowing the tricks your brain plays on you sometimes. If you know
that, then you can start to be cognizant of it. That's really
like at our agency where I work, that's really the tack
we've taken on it is here are some of the things that you will
experience, whether it's an estimating or project management,
and just be aware of them. And also enabling people to call each
other out on it. And one of the interesting things too, I think is
also using your team as sort of a check and balance. So what's
interesting about the planning fallacy, which is where you're
overly optimistic about the future, is that tends to be true of the
things that you're doing.
So it's
usually one's own tasks that you're optimistic about. So
if I go to a designer and I say, "How long is it going to take
to design this thing," they're probably going to give me
an optimistic answer. But what's interesting is when
you're another person estimating on behalf of someone else or
thinking about someone else's tasks, you actually tend to have
a strong pessimistic bias. So you tend to think it's going to
take a lot longer than what it might actually take. So obviously
those naturally balance, right? So as a project manager, you could
ask somebody, "What's it going to take to do something?
What do you think?" And then you know they're going to be
optimistic. You know you're going to be pessimistic. So maybe
somewhere in the middle is where the truth lies. So balancing each
other a little bit to within those biases, I think helps a lot, but
the big thing is just knowing they exist, knowing what they are and
making sure the team knows what they are too and holding each other
accountable to those things.
Brett Harned:
Yeah. It's almost like just getting
facts out and just being honest and committing to one another that
you're going to do what you think is right. You might end up
being wrong at points, but you're in it together to get past
some of that bias, because I think I'm sitting here thinking a
bias that a lot of PMs experience and things that are bias that I
feel like I've experienced earlier in my career is the bias
against a PM, right? There are teams or individuals within teams who
just think that PMs aren't worth their weight or there's
no need to have that person in the role. Do you have any thoughts on
that?
Jacob Bodner:
Yeah, for sure. I think that what's interesting about that
is that's sort of another brain thing too is our brain likes to
compartmentalize things and put things into what's called
schemas, which are just easy ways to identify stuff. And you tend to
do that in your professional career, right? Whether it's
another role that has that feeling about project managers and says,
"Oh, they're just professional organizers and they're
not really doing anything," or if it's a project manager
that has that feeling about another role, like a sales role, right?
Because those tend to butt heads if you have those types of
situations. I think those are really good things to just again, be
aware of and put out in the open and sometimes just say like,
"Hey, look, I understand this is the value that I bring.
Here's
what I'm doing." And most of that's just getting to a
place of understanding, like usually those types of ways, we box
people into those roles and compartmentalize people's roles and
de-value them sometimes is usually just from a place of I just
don't really understand what you do. I see that you do this and
so I make up this story in my head. Again, the brain sort of makes
up stories because it needs to fill the gaps of the unknown. So I
think you're right, just opening it up and coming from a place
of understanding with everybody will usually help at least help
solve that problem.
Brett Harned:
Absolutely. I really like this conversation. There
are so many big themes here that are relevant in a lot of other
areas in our lives, but this idea of just getting to a place of
understanding to overcome the bias is huge. I'm wondering if
you've gotten the experience or are there any things that you
within your role or have done in the past where you rally the team
to get to a place of understanding?
Jacob Bodner:
Yeah. The biggest thing is just
having a culture of that, obviously. If you work in a place where
there is a culture or you're in a position where you can help
set that culture of understanding, I think is huge. Just encouraging
people to deal with issues or deal with frustrations with people
head on and open it up and talk about it, there's a sea change
in this, I think a lot in the professional world, but it used to be
very much so that you would gripe to your boss or your manager about
frustrations you have, and then your manager would talk to that
person's manager and they would figure it out. Then it would
just never really get resolved because the conflict was between the
two people that were below that manager.
And I think
that there's definitely a cultural change happening in a lot of
professional organizations where that's more of no, deal more
directly with those individuals. That's what I always encourage
my team to do is, Hey, if you've got a frustration with
somebody or I hear consistent themes of it, it's always,
"Hey, go try to understand what they're going
through." I think if you're in a place where maybe
you're one of two or you're on a smaller team, I think
just having somebody who can hold you accountable to that, because
again, it's really hard as an individual to recognize that you
have those thoughts or that you have that bias, or you have that
feeling towards somebody and then take that action. And people tend
to beat themselves up about that, but that's unfair because as
humans, we're not good at that.
There's a
certain level of self-awareness we can have, and there's some
people have a lot of it. There's some people have a little of
it, but being able to self-recognize some of those things is really
tough. So having somebody who can be really honest with you and push
you and be accountable to say, "Hey, you really need to
understand where this person's coming from," and have more
empathy too in that situation, having somebody, a third party to, to
push you in that direction is super, super helpful. Whether
that's your manager or it's a colleague, or it's a
friend or whatever, it's a spouse, it doesn't matter, just
somebody who can help you kind of recognize the situation, see the
forest for the trees.
Brett Harned:
Yeah. Somebody to push you to be more empathetic,
right? Or at least to open yourself up to other points of view.
Jacob
Bodner: Yeah.
Brett
Harned: Just on the topic
of bias that I feel is kind of timely right now is there is a bias
out there that people won't be productive when they're
working from home. To me, that statement really, it pulls everything
you said together right now, because I think people are learning
that that's not true, that that bias is incorrect. And I think
it's going to start to change the way we're working and
the way that we practice work for years to come. So anyway, not
really a question there, I just wanted to mention that. I think
it's interesting. I don't know if you've seen any of
that kind of bias in your workplace or previous workplace.
Jacob
Bodner: Oh yeah, for sure.
I think especially when the pandemic started and we all had to work
from home, there was this little bit of a fear in our company,
I'll be honest where it was like, okay, what's
productivity going to be like? Is this going to really hurt things?
We had this bias of, yeah, it's going to. I think if you
actually sit down, and that's the other thing too with, when
you have these thoughts as to try to force yourself to sit down and
be like, why do I actually think this? What are the facts that
actually support what I'm thinking? And in that situation, the
facts are pretty slim. There's not really great objective data,
or maybe it's colored.
This is
another sort of bias that you have with in your brain of, it's
called the availability heuristic, which is this idea that immediate
things that are able to come to your mind will color how you think
about them. So if you just had a situation where, sure, you
might've had an employee or somebody on the team who did work
from home a lot and was really unproductive and that might come to
your mind. A, you might be incorrectly linking those two things, and
B, that might color your thought process on working from home just
simply because it happened recently, even though it has no impact on
of course the future of how other people will work from home.
But your brain
is going to bubble that up and say, this is relevant and you're
going to think, oh yeah, that's really important. And
that's going to then change how you think of things. So I
totally see that and I think it's interesting that now that
we've had the world's largest experiment of working from
home and actually been able to collect data on it, we've been
able to see that in many cases, people are more productive working
from home than they otherwise were in an open space office where
there's thousands of distractions.
Brett Harned:
Right. Yeah. It absolutely
makes sense. It's interesting how though once you have the
data, you can prove the bias wrong to convince people, but it can be
so personal that without that data, it's just hard to prove
otherwise, right?
Jacob Bodner:
Yeah.
Brett Harned:
So let's jump into bias and estimation. I
think it's pretty obvious that not all projects are equal. Not
all project managers are equal. We're all working in different
industries. Some projects aren't even estimated, so this
doesn't apply to everyone, right? But I want to talk about
common ways of estimating projects just to kick the idea of bias and
estimation off. I'm wondering if you can talk about the way
that you estimate projects and what some good practices for
estimation might be?
Jacob Bodner:
Yeah. So our method of estimating I think is
probably pretty similar across places that estimate. Our big thing
is basically just if we've got a process in place for the work
that we do, obviously we'll follow that as best we can, but
it's basically the idea of taking the end goal and breaking it
down into its requisite parts to figure out, okay, what are the
steps that we're going to take to get there from a medium to
high level, get as detailed as we can. And then just start to pull
in the subject matter experts around that and start to have a
conversation around what do you think the work effort is here?
And really, I
always say that the estimation process is just as much qualitative
as it is quantitative, which is to say that we should be documenting
the conversation that we're having and figuring out what are
the gaps in what we know and what we don't know? What are the
assumptions that we're making around a lot of this stuff and
document those so we have those on hand, as well as start to put
numeric values to work effort and try to figure that out. Of course,
in our business, being an agency, estimating is a prerequisite to
charging the client money. So it's a dependency. We have to do
it, and obviously that's different for different people. And
certainly if you're a project manager in a company, you might
not have a similar as strict of a process or guidelines.
So that's
our process and we'll, we'll break it down into the parts.
We'll bring the subject matter experts in. We'll have a
conversation around these parts, see what the gaps are, see what
assumptions we're making, try to get to as good of a place as
possible for how long we feel like something's going to take.
And then one of the two bigger things, sort of the best practices I
think that we would say are breaking things down into smaller parts,
like I mentioned. Our rule of thumb is if you tell me
something's going to take 10 days to do it needs to be broken
down smaller than that. There's a certain point where just
again, as humans and in our brain, we just can't conceptualize
time very well. So it's really hard to tell me something's
going to take 15 or 20 days and you really be able to understand
that that's going to take that long.
So that's
a flag and we'll say, "Okay, let's break that down
further." Then the other thing is to do it in ranges. We used
to do estimating where we would just say, "Okay, 20 hours, 15
hours." We'd just have one number and it's silly
because again, you're at the beginning of the project, you
don't know a whole lot. Everything you're looking at has
unknowns in it, whether you realize it or not. So we always say put
a low end, put a high end. And then that becomes a useful tool to
say if the delta between the low and the high is big, there's a
lot of stuff we don't know there. So you better have good
documentation about what are we missing to need to tighten this up?
What are the big risks here? What are the assumptions here? So it
gives you a tool to scan through and say, okay, what parts do I
maybe need more information on or have inherent risk in them that we
need to be able to pinpoint and talk about and figure out how
we're going to manage?
Brett Harned:
Yeah. Our practices sound pretty similar.
To me, it really is about breaking down every step. I'm a big
fan of the work breakdown structure. Just like you said, if somebody
says it's going to take 10 days to do something, I want to know
why it's going to take 10 days and then break that down into
the task level. Then that then downstream can help you with planning
and resourcing and all of that awesome stuff. But I'm curious,
where do you think bias creeps into that process of estimation?
Jacob
Bodner: Yeah. So going back
to the first piece is like we talked about with the planning
fallacy, which is, if you ask someone how long it's going to
take to design this logo or whatever, they're going to be
naturally optimistic. So they're going to say, "It'll
take such and such time." And you're going to have to
realize there's optimism in there. They're probably being
optimistic. So that's where you, as a facilitator of estimation
or project manager, your natural pessimism, which again, is inherent
in that planning fallacy can help balance that or counterbalance
that. What we found in our agency that we've been really
working hard to root out is the opposite.
So what I see
all the time is someone will give an estimate and then someone will
make a comment about, "Wow, that feels high." Or, "I
think this is actually going to be easier than you think." And
they'll start to use those kinds of words, which actually is
the opposite of what you want to do because the science tells us
that those people are already being optimistic. If you start to
frame things that way, you're actually making them more
optimistic, which is actually going to work against you. So what we
try to do is, this is another thing called framing, which is the
idea that how you present something to someone will impact how they
respond. So if I present a project to you or a work item to your
task, and I say, "Yeah, this should be pretty easy," or
"This is pretty straightforward," you're going to
have that colored and you're going to say, "Okay,
that's probably pretty easy."
Brett Harned:
Minimize it, right?
Jacob
Bodner: Yeah, that's
going to be a little bit easier than I think. That's a big
piece of bias of those little things that you say. So we try to tell
people don't use words like easy or simple or straightforward
because it'll A, make people more optimistic than they already
are, B, we found that a lot of our team members just straight up
don't like that because it in a lot of ways devalues the work
they're doing. If you tell them, "Yeah, this thing
you're going to do is simple." Right? It's what we
were talking about earlier. So that's a big one.
Framing and
then the planning fallacy is a big one. And then there's other
little ones that come into, things like the anchoring bias, which a
lot of people might be familiar with, which is basically the idea
that we tend to rely really heavily on initial pieces of
information, which is the anchor. So this is a lot around numbers.
If I throw out a big number, like, oh, the client only has X number
of dollars for this project, that will again, influence people and
how they estimate because they're going to have that anchor
there. So there's a lot of little things that come into play.
We've actually put together what we call the sins of scoping,
which are six different things that are around biases that help
people understand the little things that they do that inject bias
into that estimation process.
Brett Harned:
I like that. So the sins of scoping, are
those things that are made public to everybody who might be involved
in an estimating session or estimating a project so that it's
like setting an expectation before you even get in a room to have a
conversation?
Jacob Bodner:
Oh yeah. We did a ...
Brett Harned:
Nice.
Jacob Bodner:
... big workshop where we went
through it with everybody. And then in the document we use for
estimating, which we call our workbook, they're right in there,
front and center. I've tried to train people to say,
"Look, I want to hear people calling people out on it,"
not in a negative way, but just in an accountability way. Like,
"Hey, you're framing this way. Make sure that you are
staying more objective and not using these subjective adjectives
that make it seem like something is easier than it is." And
again, going back to what we talked about in terms of thinking
through the facts, what we try to train people to do is if you find
yourself saying that this is straightforward or we should find
efficiencies in this or whatever it is, just stop and ask yourself
why you think that. Why do I think something is simple? It could be
simple, but think about why it is and present that information to
the team, and that should be the input that they use.
Brett
Harned: Absolutely. Those
are good practices to have when you're in the project too,
right? Those are things that a team can rally around because change
happens in projects, estimates need to be reworked. Sometimes you
get into projects and you realize your estimate was way off and you
have to think through things over again. So do you keep those, I
guess, what did you call them? The six sins of scoping, do you keep
those top of mind through the course of the project or do you have
other kind of similar kind of ideals within your company or your
teams?
Jacob Bodner:
Yeah, I think those are good things to keep in mind throughout.
I think the other thing we try to do, we could get better at it, I
think this is probably true of any project manager is just try to
like revisit scope as you go or revisit estimates as you go through
the project. So in other words, if again, you're at the wide
end of the cone of uncertainty if you do an upfront estimate and if
you use that as the basis throughout, you're not really seeing
what's changed. So at different milestones, we try to get
people to say, "Okay, stop. Let's actually look at and
re-estimate this a little bit." Because even if it's way,
way off, I'd rather know that than being surprised by it. And I
might not be able to rectify it by going back to the client and
asking for more money or more time or whatever. But again, knowing
it, just knowing it out in the open will at least help you overcome
it versus being surprised when someone goes way over budget, way
over time and it takes longer than you expected.
Brett
Harned: Absolutely. Yeah.
Those are things that you just want to get ahead of regardless of
the situation so that you can, as the PM, think strategically and
find another path or find a way to do that thing with a lower
budget, motivate the team to get there if they can, or just beat
that time and cost and just go for it, right?
Jacob
Bodner: Yep.
Brett
Harned: All right. So this
has been really cool. You're really educated on the bias thing,
which is awesome, and thank you for sharing that with us. On the
podcast here, every episode I ask a final question that's in
keeping with the show title, which as you know is Time Limit. And it
feels like those time limits can also be resource limits and they
can impact our estimating process. I think those limits or the
stress around those limits can definitely create bias.
So two
questions around this. So first, should you create estimates based
on what you think a project should take or should it be based on
your current reality? So I guess an example of that might be on a
project, I know that I need two designers to get work done, but I
don't have two designers free. Do I estimate for two designers
and hope that I get another later or do I plan on using one? I hope
that makes sense, but it's just this idea of I know that I need
more, but I don't have that now. So let's create an
estimate based on what I have right [inaudible 00:28:04].
Jacob
Bodner: I would say, do
whatever kind of gives you the most, the most flexibility or
whatever's going to be the most conservative estimate that
allows you to set the right expectation and be able to potentially
exceed it in the future. So this happens frequently with us where
we'll say, okay, we're really, really loaded up with
designers right now. So let's put an estimate together that
assumes that we're going to be able to put 20% of a person on
this project right now because we're really, really loaded up
and it's going to take a lot longer. We're going to
stretch a big amount of time across a lot of weeks. Then it's a
happy surprise if ... Because the thing is of course reality is
going to change. In most people's worlds, things are moving
really, really fast.
What you
thought was reality today is going to be different tomorrow. So we
always try to do it where it's let's do it conservatively
and what gives us the most flexibility to set a good expectation and
then gives us the ability to then be the heroes and come in and say,
"Well, actually, our schedule opened up and we can put more of
this person on it. We can get it done quicker, or we can put another
person on it," or just give yourself options. So whatever gives
you, the most options is what I would lean towards so you set a good
expectation because the last thing we want to do is that a bad
expectation and then be like, "Well actually, we can't
really do that. It's going to take longer than we
thought."
Brett Harned:
Right. So it's be realistic about the level of
effort, right?
Jacob Bodner:
Totally.
Brett Harned:
And if it's the level of effort you needed
two designers, but you've only got one, then give that one
designer the time that they would need for two people to do the
work.
Jacob Bodner:
Exactly.
Brett Harned:
If that makes sense. Okay.
Jacob Bodner:
Also, sometimes bringing in another
person doesn't make things quicker. It makes things harder.
Brett
Harned: So true.
Jacob
Bodner: So keep that in
mind too. Yeah.
Brett Harned:
Yeah. So here's my second question, and it's
more around just time and being busy, right? We have time limits on
our day-to-day just because of life and busy-ness at work. So there
are times I'm sure in your life working in an agency where a
big important client comes up and they've got this new idea and
they need an estimate out by tomorrow or the end of the day. That
might deplete the amount of time that you have to pull those subject
matter experts into a room and talk through and do work breakdown
structures. So what's your recommendation for when you're
stretched for time and you just need to get an estimate out quickly.
How can you do that and feel confident about it?
Jacob
Bodner: Yeah. So I think
the first thing I would say is to plan for it. In other words, you
know at some point you're going to be asked to put something
together quicker than you thought. If your normal time is two weeks
to put an estimate together, put a plan together to have a expedited
process so that you can do that in five days or one week or whatever
the case might be, which is what we've done and we try to hold
to. So we have a normal estimation process and then we have the
quick route. If something does have to go quick, here are the things
that we absolutely must do because I think naturally what we find is
people want to subvert pieces of the process and just get right to
the end and just get right to the number when they're under
pressure to do it.
And
what's funny is that in those situations, you actually should
be more dependent on the process and have more scrutiny over what
you're doing because when you're moving that fast, you are
for sure going to forget something, going to miss something.
That's just, again, human nature. So I would say, think
through. If you have an estimation process now, think through what
the quicker version of it would be. What are the must haves that you
have to go through so everybody knows when that quick thing comes
in, this is the way that we go about it. These are the things that
we have to do, and here's the minimum amount of time it takes
to put an estimate together.
And then the
other thing is realized that that quick estimation process is a risk
of the project that you're going to have to manage because
again, you will undoubtedly have forgotten something, have
mis-estimated something. So either spiked the estimate a little bit
to account for that or just be very cognizant of the fact that this
estimate was put together quickly. And if you have to hand that
estimate off to a PM, make sure they know that so that they can be
aware of it, because again, there will be gaps in there and
you're just going to have to manage around them.
Brett
Harned: Absolutely. This is
all really great information and really good advice. Jacob, thank
you so much for joining me today. Really appreciate it.
Jacob
Bodner: Yeah. Thank you so
much for having me.
Brett Harned:
All right. Have a good one.
Jacob
Bodner: Yeah, you too.
Brett
Harned: All right. So I
need to know, what's your bias and how are you going to
overcome it? I'll share a little bit about mine. So my
estimating bias tends to be the planning fallacy that we discussed.
I have to say, I'm really good at underestimating and realizing
that a few days before something's due. I need to get better at
that. Anyway, thanks again for listening to Time Limit. If
you're enjoying the podcast, give us a good review and
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