Finishing a construction project on time and on budget is every builder’s goal. So how do you set yourself up for success? Whether you’re renovating a bathroom or building a new home from the ground up, it all starts with a plan.
Before we dig into a construction project schedule example, let’s take a quick look at the benefits of a gantt chart for construction project planning.
In construction project management, you have schedules to wrangle, budgets to balance, and people to keep happy. And changes in one stage of construction can have a domino effect on the rest of your schedule. That’s why building out a comprehensive project plan is so important.
A gantt chart makes it easy to plan, manage, and communicate your construction schedule so everyone’s working toward the same project goal. Schedule and assign work to your crew and subcontractors, and share your construction schedule with clients and stakeholders to keep them informed at every step of the process.
And because gantt charts are such visual tools, it’s easy to see what’s up next in a project and which tasks are on schedule, running behind, or at risk of going over on hours. That way you can spot potential delays or overages in your project plan and adjust the schedule to keep construction moving forward.
Now that you know why a gantt chart’s great for construction schedules, it’s time to get down to the business of building one!
There are lots of different ways to go about creating a gantt chart for your construction project. We asked construction industry consultant and business coach Shawn Van Dyke to share an example of a simple construction project schedule he created using a gantt chart. Here’s what he came up with:
Let’s take a closer look at the elements of this example so you can get inspired to build a construction project schedule of your own. We’ll also show you a few TeamGantt tips for managing your construction schedule with a gantt chart.
The example above used task groups to organize the project plan into 3 major phases: Preconstruction, Construction, and Closeout. But don’t be afraid to break each phase down further as you build your construction schedule out.
In TeamGantt, you can do this by converting a task into a subgroup and adding tasks for that phase under the corresponding subgroup. This makes it easier to see how each stage of your construction project is progressing.
Every construction project has certain milestones you need to hit to ensure things are tracking in the right direction. You might set contract approvals, construction inspections, or even phase completions as milestones on your project plan.
The construction project example below shows milestones as a yellow diamond on the gantt chart. The light blue vertical bar indicates the current date, making it easy to see that this project’s running behind schedule.
Have you ever built a beautiful project schedule, only to have a customer request or construction delay put a wrench in your plan? It happens.
Adding dependencies to tasks can speed up schedule adjustments and ensure work continues to happen in the right order. If you move one task on the schedule, all the dependent tasks move right along with it.
The gray lines connecting tasks and milestones in this gantt chart example represent dependencies.
Of course, if your construction schedule changes, you’ll need to communicate the new plan to your subcontractors and customers. Post updates and attach change orders to your project’s discussion tab so nothing gets lost in the mix.
The final stretch of any construction project is full of little details as you work to knock out the punch list and gather closeout documents. Here’s an example of how you can use task subgroups in TeamGantt to keep track of all the moving pieces.
Simply add each outstanding fix as a task under your “Punch list” subgroup, and assign punch list items to the person responsible to avoid confusion about who’s doing what.
Want to make sure you don’t overlook any closeout documents? Create a task subgroup for those too, and upload a digital copy of each closeout doc to its related task so all your paperwork is organized in one place.
Ready to create a construction project schedule of your own? TeamGantt takes the sweat out of construction planning, scheduling, and management.
And because everything happens online in real time, chasing down updates will finally be a thing of the past. Your team and subcontractors can even use TeamGantt’s mobile app to log their progress out in the field so you always know where your project stands.
Give TeamGantt a free try today, and see just how easy it is to get started!