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9 TeamGantt Features You Probably Didn't Know Existed

Stephanie Gonzaga
August 1, 2016

Simplicity. Clean design. Ease of use. These are just some of the feedback we get when we ask people what they love about TeamGantt.

We pride ourselves in our focus on what our customers truly need in a Gantt chart, but underneath the hood are several neat TeamGantt features that enable you to save more time, get more work done, and keep track of your team's progress.

But we're nice guys, so instead of letting you do all the hard work, we've rounded up 9 features that you probably didn't know existed—until today. Try these features out to see how they can improve your workflow and provide more insight for you and your team.

Feature #1: Baselines

A baseline is a quick snapshot of of your project at any given time. It gives you a clear picture of how you and your team are progressing, such as finished tasks, jobs that seemingly fall through the cracks, and how close you are to reaching your deadlines.

To create a baseline, go to Menu » Baselines » Create new baseline set.

Overtime, you can select baselines to see the planned timeline vs the actual or current timeline. You'll then know what to update or remove from the project to reach your project goals.

Feature #2: Open multiple projects in one Gantt chart

You can open and manage two or more projects all in one Gantt chart. This is especially useful if you're overseeing several projects everyday.

There are three ways to open multiple projects at once:

  1. Click on My Projects from the sidebar menu. Under the My Active Projects list, check the boxes to the left of a project's name. When done, click the Open Multiple Projects button at the bottom of the page.
  2. Open the sidebar menu where your Active Projects list are located. Click on the select multiple link and select the projects you want to open by ticking the boxes to the left of the project's name. Once done, click on the open selected projects link. This will open the selected projects in a new Gantt chart.
  3. While inside a project, you can open additional projects by going to Menu > Open Projects. With this method, you have the option to open on-hold and completed projects as well. Select the projects you want to open, and TeamGantt automatically opens them on the Gantt chart.

You can refer to this tutorial for more info on how to open multiple projects simultaneously.

Feature #3: Request a progress update

request a progress update

Reaching out to a teammate for a progress update can be a drag when you have to constantly draft a follow up email from scratch. TeamGantt solves this problem by allowing you to automatically request a progress update with just two clicks.

Click on the chat bubble to the left of the task and click “Request a progress update”. Doing so will send an email to the person/people assigned to the task and request they update their %complete.

Feature #4: Zoom


Did you know you can adjust the view of your project to display on either a daily or weekly basis? The Zoom feature gives you the option to either zoom in and out of the chart, with 60% Week View as the farthest you can zoom out (36 months).

Under this same menu is the option to change the font size of the chart. You can choose between 9 to 16 points, whichever suits you best.

Feature #5: Share your Gantt chart to non-TeamGantt users.

embed gantt chart

If you have to present your project to a client or company department, but prefer to not send invites for this purpose, you can share a read-only view of your Gantt chart instead. This saves you the trouble of inviting extra people to your project.

To share or embed your Gantt chart, you can either go to Menu » Embed and grab the iFrame or URL of the chart from the dialog box. Within the same window, you can change the settings of the embed to either hide or display certain information, such as documents, comments, est. hours, and the like.

If you want to grab a quick link to share, scroll down to the bottom of the chart and click on Share » Copy link to Chart to grab the URL of your project.

Feature #6: Move task groups from one project to another

When working on two or more projects, you may need to move certain groups of tasks from one project to another.

We've made the process extremely easy to do. Just drag the task group to the project you'd like it to transfer it to by clicking on the drag-and-drop icon beside the task group.

This same drag-and-drop process can also be used for individual or multiple tasks. This tutorial shows you the many ways you can move and reschedule tasks on TeamGantt.

Feature #7: Shake to fix dependency violations

TeamGantt supports finish-to-start dependencies wherein a dependent task can only begin if the parent task is complete. Otherwise, a dependency violation occurs wherein the dependency line turns a bright red. To easily fix this violation, you can move the dependent task a day ahead.

A neat trick when working on a chain of dependency violations is to click on the dependent tasks and shake them back and forth. Once you place them back down, the dependent tasks would then be scheduled a day ahead each. Cool, huh?

Check out the tutorial video above for more information on how to work with dependencies on TeamGantt.

Feature #8: Undo changes made to your Gantt chart

Did you accidentally delete a task from your Gantt chart? Renamed a task "Party planning" when it should have been "After party planning"?

You can undo these changes by going to the History tab of your Gantt chart and clicking on the "undo change" link found at the top right of each item.

If you want to undo a specific type of change only, such as % complete updates or tasks rescheduled, you can filter your history by selecting the options found on the left side of the History tab.

Feature #9: Access other account projects (for account holders)

all account projects

Our final feature enables the Account Holder to view and access all of the projects created in the account. This enables you to see what types of projects your teammates are working on and delete unnecessary projects from the account.

To access all of the account projects, simply click on the “My Active Projects” drop down. From the menu, select “Other Account Projects” to see projects within your account.

Use TeamGantt like a Pro

Helping teams move their projects from start to finish has always been the end goal for us here at TeamGantt, and these features are just a fraction of what you can do to make great progress.

Give any of these features a try, or explore TeamGantt further to see what else you can do to save more time, communicate with your team better, and get more work done.

Your turn: what's your favorite TeamGantt feature? What feature do you think we should improve or scrap out of our feature list? Hit us up in the comments below! 

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