Comparing Gantt chart software isn’t just about features. It’s about finding a tool your team will actually use.
Some tools are built around scheduling. Others treat the Gantt chart as just one view inside a larger project management platform.
The right choice depends on how your team plans work, manages dependencies, and communicates schedule changes when projects inevitably shift.
This guide compares 9 Gantt chart software tools across pricing, features, and team fit so you can build a shortlist with confidence.
| Tool | Best for | Starting price for Gantt access | G2 rating |
|---|---|---|---|
| TeamGantt | Teams that need shared timelines, dependencies, and easy stakeholder access | $59/mo for 5 projects | 4.8 |
| GanttPRO | Teams that want dedicated Gantt depth at a lower per-user price | $9/user/mo | 4.8 |
| Microsoft Project | Enterprise PMOs managing complex schedules and portfolios | $10/user/mo (paid yearly) | 4.0 |
| Smartsheet | Excel power users who want spreadsheet-style Gantt planning | $12/member/mo | 4.4 |
| ClickUp | Teams that want tasks, docs, goals, and Gantt charts in one workspace | Free; paid from $10/user/mo | 4.6 |
| monday.com | Teams that need automated workflows with Gantt as a visual layer | $14/seat/mo | 4.7 |
| Wrike | Larger teams balancing Gantt charts with resource planning | $10/user/mo | 4.2 |
| Asana | Cross-functional teams that manage work through tasks and goals | $13.49/user/mo | 4.4 |
| Paymo | Agencies that need Gantt scheduling with time tracking and invoicing | $16.90/user/mo for first 3 months; then $23.90/user/mo | 4.6 |
Pricing reflects monthly billing where available. Some vendors offer lower annual-billing rates, and some plans require annual billing. Prices and G2 ratings are as of June 2026.
How we built this guide
Most Gantt chart software comparisons stop at pricing, features, and review scores.
That’s a useful starting point, but it doesn’t tell you whether a tool will fit the way your team actually plans and updates work.
For this guide, we looked at pricing, feature availability, user reviews, and community discussions. We also checked which plans include key scheduling features like dependencies, baselines, resource management, and Gantt access.
For pricing, we used monthly billing where available because it shows what it costs to get started without a long-term commitment. Most tools offer a discount for annual billing—and some require it. Check the vendor’s pricing page before you choose a plan.
From there, we compared each tool through one practical question:
Does the schedule drive the work, or is the Gantt chart just one view inside a broader project management platform?
What to look for in Gantt chart software
Good Gantt chart software should do more than draw a timeline. It should help you build realistic schedules, adjust plans when work changes, and keep everyone working from the same source of truth.
| Criterion | What to evaluate | Why it matters |
|---|---|---|
| Core Gantt capabilities | Look for dependencies, milestones, critical path, baselines, and automatic schedule updates when dates shift. | These are the features that separate a true scheduling tool from a basic timeline view. If one task slips, the schedule should show what changes downstream. |
| Ease of use | Consider how quickly a new user can build a real project schedule and whether non-PMs can understand the plan without training. | A powerful tool won't help if your team never adopts it. For many teams, speed to value matters more than feature depth. |
| Collaboration and sharing | Check whether team members, clients, subcontractors, or stakeholders can view and update the schedule without extra friction or paid seats. | A schedule only works if people can see the current version. Otherwise, teams fall back into static PDFs, screenshots, and status meetings. |
| Resource and workload visibility | Look for workload views, capacity tracking, and visibility into who's overbooked across projects. | Schedule slippage often starts with overloaded people. Workload visibility helps you catch capacity issues before deadlines slip. |
| Views and flexibility | Compare Gantt, list, board, calendar, workload, and portfolio views. Make sure the views support the way different roles work. | More views are not always better. The best setup is the one your team will actually use consistently. |
| Pricing and plan limits | Check whether pricing is per user, per project, or flat rate, and which plan actually includes Gantt access and key scheduling features. | A low starting price can be misleading if Gantt charts, baselines, workload views, or automations require a higher-tier plan. |
| Integrations and ecosystem fit | Consider how the tool connects to the systems your team already uses, such as file storage, communication tools, CRMs, accounting, or construction platforms. | Integrations matter most when your schedule needs to connect with the rest of your workflow. For some teams, a focused scheduling tool is enough. Others need a broader platform. |
| AI and automation | Look at what AI or automation actually does: task generation, schedule suggestions, status summaries, workflow routing, or risk detection. | AI features are still uneven across the category. They can speed up setup or admin work, but they do not replace strong scheduling fundamentals. |
9 Gantt chart software tools compared
Each profile explains what the tool does best, who it’s best for, what to watch out for, and which buying questions to ask before you commit.
We grouped the tools by how they approach project planning so you can quickly separate schedule-first Gantt tools from broader project management platforms.
TeamGantt: Best for getting everyone on the same schedule fast
TeamGantt is built for teams that run on schedules and need a simple way to plan, share, and update project timelines without enterprise complexity.
Best for:
Teams that plan around schedules, dependencies, and deadlines—and need everyone working from the same timeline without a long training process.
Approach:
Schedule-first Gantt chart software. The timeline is the source of truth, and other views support the plan.
Strengths:
Fast adoption: The drag-and-drop interface makes it easy for teams to build and update schedules without a long training process.
AI-assisted plan generation: TeamGantt can help generate a draft project plan from a prompt, giving teams a faster starting point before they refine tasks, dates, dependencies, and milestones in the Gantt chart.
Live schedule sharing: Share a live project schedule instead of emailing updated PDFs every week. Stakeholders always have access to the latest version of the plan.
Workload visibility: TeamGantt’s Workloads view makes it easy to spot overbooked team members—right from the Gantt chart—so capacity issues don’t turn into schedule delays.
Construction-ready scheduling: Material lead-time tracking and cost-loaded scheduling help teams connect procurement, budgets, and schedules in one planning workflow.
Predictable per-project pricing: TeamGantt charges by project, not by user, which helps costs stay more predictable as your team grows. Basic supports smaller teams, while Business and higher plans include unlimited users.
Limitations:
No native automation engine: You can’t build if/then rules to auto-assign tasks, trigger updates, or route approvals the way broader project management platforms can.
Fewer native integrations: TeamGantt’s integration library is narrower than what you’ll find in all-in-one platforms, though Zapier and API access give teams ways to extend it. If you need deep connections across a large app stack, check available options before committing.
Advanced features may require higher tiers: Some capabilities, such as critical path, baselines, cost-loaded scheduling, SSO, or advanced construction features, may require Business, Builder Edition, or Enterprise plans. Check the plan details for the features your team needs.
Limited free-forever plan: The free plan includes real Gantt functionality, but it's limited to 1 user, 1 project, and 40 tasks—and is only available after the 14-day trial ends.
Not the right fit if:
You need one platform for Gantt charts, CRM, docs, whiteboards, time tracking, approvals, and automation.
You need enterprise-grade portfolio management and reporting.
Your team is heavily embedded in the Microsoft 365 ecosystem, where Microsoft Project or Planner may integrate more naturally.
Pricing:
Personal plan: $0 after a 14-day trial
Free trial: 14 days; credit card required
Base: $59/mo with 5 projects, 1 manager, and 10 collaborators
Business: $120/mo with 5 projects and unlimited managers and collaborators
Builder Edition: $199/mo for 10 projects and unlimited managers and collaborators
Enterprise: Custom pricing
GanttPRO: Best for polished Gantt charts on a tighter budget
GanttPRO is a dedicated Gantt chart tool built for teams that want structured timeline planning, strong scheduling features, and polished exports at a lower per-user price.
Best for:
Teams that need to create polished Gantt schedules for client or stakeholder review without adopting a broader project management platform.
Approach:
Schedule-first Gantt chart software. The timeline is where teams build, adjust, and share the project plan.
Strengths:
Lower per-user entry price: The Core plan starts at $9/user/mo and includes key scheduling features like critical path, baselines, and all 4 dependency types.
Polished exports: PDF, PNG, and Excel exports make it useful for teams that need to share professional-looking schedules with clients or stakeholders outside the tool.
MS Project and Excel imports: Import options can make the transition easier for teams moving from Microsoft Project, Excel, or other spreadsheet-based planning.
AI chart generation: GanttPRO can generate an initial project plan from a description, giving teams a faster starting point.
Focused Gantt experience: Because GanttPRO is built around the chart, teams don’t have to sort through the extra workspace features that come with broader PM platforms.
Limitations:
Resource planning costs more: Workload management and resource planning require the Business plan at $17/user/mo, so teams that need capacity visibility will pay more than the headline price suggests.
Limited native integrations: GanttPRO’s integration library is narrower than broader platforms like ClickUp or monday.com. Teams with a larger app stack should check available connectors before committing.
Per-user pricing scales with headcount: The $7/user/mo entry price is attractive for small groups, but costs increase as more team members need access.
Less built for full-team collaboration: GanttPRO is strong for building and sharing schedules, but it is not as focused on bringing clients, field teams, subcontractors, or external stakeholders into a live planning workflow.
No permanent free plan: GanttPRO offers a free trial, but not a free-forever plan.
Not the right fit if:
You need a broader project management platform with docs, goals, workflow automations, billing, or cross-functional collaboration features beyond scheduling.
You need predictable pricing for a larger group of collaborators or external stakeholders.
You need construction-specific scheduling features like material lead-time tracking, subcontractor schedule confirmation, or Procore integration.
Pricing:
Free plan: Not available
Free trial: 14 days; no credit card required
Core: $9/user/mo
Advanced: $15/user/mo
Business: $24/user/mo
Enterprise: $25/user/mo (only available with Annual billing)
Microsoft Project: Best for enterprise PMOs
Microsoft Project is Microsoft’s enterprise project management tool for teams that need deep scheduling, resource management, portfolio visibility, and Microsoft 365 integration.
Best for:
Enterprise PMOs with dedicated project managers, formal governance, and complex scheduling or compliance requirements.
Approach:
Enterprise scheduling software. Microsoft Project is built for detailed project plans, dependency networks, resource leveling, cost tracking, and portfolio management.
Strengths:
Advanced scheduling depth: Microsoft Project supports complex dependency networks, critical path, baselines, lead and lag time, constraints, and detailed project controls.
Resource and cost management: Larger organizations can manage resource allocation, budgeting, cost tracking, and schedule performance across complex projects.
Microsoft 365 integration: Project connects naturally with Microsoft tools many enterprise teams already use, including Teams, SharePoint, Power BI, and Excel.
Built for formal project governance: Microsoft Project fits teams with dedicated project managers and compliance-heavy planning requirements. It offers the structure and control needed to manage complex work at scale.
Limitations:
Steep learning curve: Microsoft Project is powerful, but it can take significant training, setup, or consulting support to use well. Smaller teams may find it more complex than their projects require.
Harder for whole-team collaboration: Microsoft Project is not always the easiest option for non-project managers, field teams, clients, or external stakeholders who simply need to understand the current schedule.
Higher total cost of ownership: The subscription or license price may only be part of the cost. Training time, setup, governance, and administration can add to the investment.
Desktop-first complexity: Microsoft Project offers cloud subscription plans, but the desktop version is PC-only and can create more friction for teams that need browser-based access, mobile field updates, or simple external sharing.
Not the right fit if:
You need your whole team to understand and update the schedule quickly.
You want a lightweight, browser-based Gantt chart tool with minimal setup.
You don’t have dedicated project management staff or time for training.
You need simple stakeholder access without extra setup or licensing complexity.
Pricing:
Free plan: Not available
Free trial: 1 month; credit card required
Planner Plan 1: $10/user/mo (paid yearly)
Planner and Project Plan 3: $30/user/mo (paid yearly)
Desktop Standard $679.99/one-time license
Desktop Professional $1,129.99/one-time license
Smartsheet: Best for teams that still think in spreadsheets
Smartsheet is a spreadsheet-style project management platform that layers Gantt views, automations, and governance features on top of a familiar grid interface.
Best for:
Teams with Excel power users who want to keep the spreadsheet mental model. Works best when you need to standardize project templates, automations, reporting, and enterprise controls across many active projects.
Approach:
Hybrid, spreadsheet-centric project management with Gantt timeline views built on top of a familiar grid interface.
Strengths:
Familiar spreadsheet interface: Teams that already work in Excel or Google Sheets can manage projects in rows and columns, use formulas and conditional formatting, and build on a planning model they already understand.
Enterprise governance: Access controls, audit logs, data policies, and permission settings make Smartsheet a strong fit for larger organizations with compliance or admin requirements.
Flexible project templates: Teams can standardize project plans, reports, and workflows across departments or recurring project types.
Broad workflow use cases: Smartsheet can support more than project schedules, including intake, approvals, reporting, dashboards, and structured operational workflows.
External collaboration: Unlimited free collaborators on paid plans can make it easier to share work with clients, vendors, or external partners without adding paid seats for every viewer.
Limitations:
Grid-first planning: Smartsheet’s Gantt view is tied to sheet data, so teams usually manage schedules through rows and fields rather than directly on the timeline.
Sheet-based planning model: Smartsheet is powerful for teams that like structured data, but visual planners may find it less natural than building schedules directly on a Gantt chart.
Advanced features may require higher tiers: Resource management, advanced reporting, governance, and AI features may require higher-tier plans or add-ons.
Can become complex at scale: Large sheets, layered automations, and cross-project reporting can require thoughtful setup and administration.
Not the right fit if:
You want a schedule-first planning experience built primarily around a drag-and-drop Gantt chart.
Your team needs a simple schedule-first tool that non-spreadsheet users can adopt quickly.
You do not need enterprise governance, structured workflows, or spreadsheet-style project controls.
Pricing:
Free plan: Not available
Free trial: 30 days; no credit card required
Pro: $12/member/mo
Business: $24/member/mo
Enterprise: Custom pricing
ClickUp: Best for teams that want one workspace for everything
ClickUp is an all-in-one project management platform that combines tasks, docs, goals, dashboards, automations, AI, and Gantt charts in one customizable workspace.
Best for:
Teams that want to replace several work tools with one workspace for tasks, docs, goals, dashboards, and project views.
Approach:
All-in-one project management platform. Gantt charts are one view inside a broader workspace built around tasks, docs, dashboards, goals, and automations.
Strengths:
All-in-one workspace: ClickUp brings tasks, docs, goals, dashboards, whiteboards, time tracking, automations, and Gantt views into one system.
Flexible project views: Teams can switch between list, board, calendar, timeline, Gantt, workload, and other views depending on how they prefer to work.
Large integration ecosystem: ClickUp connects with many common tools, which can help teams reduce app switching and centralize project information.
AI and automation depth: ClickUp’s AI and automation features can help with task generation, summaries, workflow triggers, and cross-workspace search.
Limitations:
Feature density: ClickUp offers lots of ways to customize work, but teams that only need Gantt scheduling may spend extra time configuring features they won’t use.
Less schedule-first: ClickUp can support Gantt planning, but teams that live in the timeline may prefer a dedicated scheduling tool.
AI costs extra: ClickUp AI features may require an add-on or higher-tier plan, so check the full cost if AI is part of your evaluation.
Performance can vary on complex workspaces: Teams with large projects, many views, or heavy automation should test performance during the trial.
Not the right fit if:
Your primary need is a simple, schedule-first Gantt tool.
You do not want to spend time configuring a broader workspace.
Your team is more likely to adopt a visual timeline than a highly customizable work operating system.
Pricing:
Free Forever: $0 (Gantt access limited to 60 uses)
Free trial: 14 days; no credit card required
Unlimited: $10/user/mo
Business: $19/user/mo
Enterprise: Custom pricing
monday.com: Best for visual workflows and automations
monday.com is a customizable work management platform built around visual boards, automations, dashboards, and project views, including Gantt-style timelines.
Best for:
Teams that need to manage repeatable handoffs and status updates across custom visual boards.
Approach:
Workflow-first project management platform. Boards, columns, dashboards, and automations drive the experience, while Gantt and Timeline views help teams visualize work over time.
Strengths:
Visual workflow builder: monday.com’s board-and-column setup makes it easy to customize how teams track projects, statuses, owners, deadlines, and handoffs.
No-code automations: Teams can create if/then rules to assign work, send notifications, update statuses, and reduce repetitive admin.
Dashboard visibility: Dashboards help teams roll up project status, workload, timelines, and reporting across boards.
Broad integrations: monday.com connects with common work tools like Slack, Gmail, Zoom, Microsoft Teams, Google Drive, and Zapier.
Polished team experience: The interface is colorful and approachable, which can help teams adopt structured workflows without feeling like they’re using enterprise software.
Limitations:
Workflow-first scheduling: monday.com works well for visual workflows, but teams that plan primarily around dependencies and shifting deadlines may need deeper Gantt controls.
Gantt access requires a paid plan: Free and entry-level plans may not include Timeline or Gantt views, so check which plan unlocks the scheduling features you need.
Costs can climb with upgrades: Automations, time tracking, advanced reporting, and resource management may require higher tiers.
Complex boards can take tuning: Highly customized workflows are powerful, but they may require setup and ongoing cleanup to stay useful.
Not the right fit if:
Your team thinks in timelines, dependencies, and shifting deadlines first.
You need a dedicated Gantt chart tool with deeper scheduling controls.
You want a simpler schedule that stakeholders can understand without learning a broader workflow system.
You do not need workflow automations, dashboards, or custom board structures.
Pricing:
Free plan: $0 for 2 users; no Gantt chart access
Free trial: 14 days; no credit card required
Basic: $12/seat/mo
Standard: $14/seat/mo
Pro: $24/seat/mo
Enterprise: Custom pricing
Wrike: Best for large teams managing work across departments
Wrike is an enterprise-ready project management platform that combines Gantt charts with resource planning, request forms, dashboards, proofing, and cross-functional collaboration tools.
Best for:
Mid-to-large teams managing high-volume requests, reviews, approvals, and cross-department work in one system.
Approach:
Enterprise work management platform. Gantt charts are one view inside a broader system for managing requests, resources, approvals, dashboards, and team workflows.
Strengths:
Resource planning: Wrike helps managers see team capacity, balance workloads, and spot overbooked people before deadlines slip.
Structured intake: Request forms help teams route incoming work into the right projects, tasks, assignees, and workflows.
Cross-team visibility: Dashboards and reports give managers a clearer view of work across teams, projects, and departments.
Proofing and approvals: Built-in review tools make Wrike useful for marketing, creative, and operations teams that need feedback cycles and approval workflows.
Enterprise integrations: Wrike connects with common business tools and offers deeper integration options for larger organizations.
Limitations:
Setup may be more than you need: Wrike’s workflow, dashboard, and permission features are useful for larger teams, but may be heavy if you only need a shared project schedule.
Key features may require higher tiers: Resource planning, advanced reporting, proofing, and automation features may require Business, Enterprise, or add-on plans.
Setup can take time: Larger teams may need to define request flows, permissions, dashboards, and reporting before Wrike feels useful day to day.
Not the right fit if:
You need a simple schedule-first Gantt tool.
You want fast adoption without configuring a broader work management system.
Your team does not need structured intake, proofing, approvals, dashboards, or enterprise reporting.
Pricing:
Free: Unlimited users; no Gantt access
Free trial: 14 days; no credit card required
Team:$10/user/mo
Business: $25/user/mo
Pinnacle: Custom pricing
Apex: Custom pricing
Asana: Best for teams managing tasks, goals, and timelines in one workspace
Asana is a work management platform that helps teams organize tasks, owners, goals, status updates, and project timelines in one shared workspace.
Best for:
Cross-functional teams that need clear task ownership, goal tracking, portfolio visibility, and Gantt-style planning across departments.
Approach:
Task-first work management with timeline and Gantt views layered on top. Asana’s core planning unit is the task, and projects can roll up into portfolios, goals, dashboards, and status updates.
Strengths:
Clear task ownership: Asana makes it easy to assign tasks, set due dates, track status, and understand who owns what across a project.
Goal and portfolio visibility: Paid plans help teams connect projects to goals, portfolios, and leadership reporting across departments.
Approachable interface: Asana is clean and easy to navigate, which can help cross-functional teams adopt it without heavy training.
Workflow automation: Rules and triggers can automate routine updates, handoffs, and notifications on paid plans.
Status reporting: Asana makes it easy to share project updates, track progress, and give stakeholders visibility without turning every update into a meeting.
Limitations:
Limited dependency options: Asana supports finish-to-start dependencies, but not start-to-start, finish-to-finish, start-to-finish, or lead/lag scheduling. That may be enough for simple task sequences, but complex schedules need more flexibility when work overlaps or delays cascade.
The schedule isn’t the home base: Asana includes Timeline and Gantt views, but teams still manage most work through tasks, goals, portfolios, and status updates. If the schedule drives your project, a dedicated Gantt chart tool may be easier to use day to day.
No free visual scheduling: Asana’s free Personal plan does not include Timeline or Gantt, so teams need a paid plan before they can use it for visual schedule planning.
Not the right fit if:
You want the Gantt chart to be the main planning surface for your whole team.
Your projects are driven primarily by cascading dependencies, handoffs, and shifting deadlines.
You need a schedule-first tool where timeline changes are the center of the workflow, not one view inside broader work management.
Pricing:
Personal: $0; 2 users, no Gantt or Timeline access
Free trial: 14 days; no credit card required
Starter: $13.49/user/mo; first plan with Gantt access
Advanced: $30.49/user/mo
Enterprise: Custom pricing
Paymo: Best for agencies that need scheduling and billing together
Paymo is a small-business project management tool that combines Gantt charts with time tracking, invoicing, and team scheduling.
Best for:
Freelancers and small agencies that need Gantt scheduling, time tracking, and invoicing in one client-work platform.
Approach:
Small-business project management with billing. Paymo connects Gantt scheduling with time tracking, invoicing, task management, and employee scheduling.
Strengths:
Built-in time tracking: Paymo helps teams track time against tasks and projects, which is useful for client work billed by the hour.
Invoicing and billing: Teams can turn tracked time and project work into invoices without moving data into a separate billing tool.
Agency-friendly workflow: Gantt charts, task lists, time tracking, invoicing, proofing, and scheduling live in one small-business platform.
Portfolio Gantt view: Agencies juggling multiple client projects can see several project timelines together.
Employee scheduling: Paymo includes scheduling tools that can help small teams plan availability and workload.
Limitations:
Gantt access costs more: Gantt charts are only available on the Pro plan, so teams that only need scheduling may find the entry point higher than dedicated Gantt tools.
Built for smaller teams: Paymo is better suited to freelancers and small agencies than larger organizations with complex permissions, SSO, or enterprise admin needs.
Billing features may be unnecessary: If your team already handles time tracking and invoicing elsewhere, Paymo’s main advantage may not justify the higher Gantt-access price.
Not the right fit if:
You need the lowest-cost way to get dedicated Gantt scheduling.
You need enterprise-grade project controls, governance, or reporting.
You already have separate systems for time tracking, invoicing, and client billing.
Your projects are primarily schedule-driven rather than billing-driven.
Pricing:
Free: 1 user; no Gantt access
Solo: $5.90/mo; after 3 months: $9.90
Plus: $10.90/user/mo; after 3 months: $15.90
Pro: $16.90/user/mo; after 3 months: $23.90; first plan with Gantt access
Free trial: 15 days; no credit card required
Side-by-side feature comparison
Use this table to compare the scheduling features that matter most when choosing Gantt chart software. Pricing reflects the first monthly plan with Gantt or Timeline access, not always the lowest advertised plan.
| Tool | Starting price for Gantt access | Dependencies | Critical path | Baselines | Workload visibility |
|---|---|---|---|---|---|
| TeamGantt | $59/mo for 5 projects, 1 manager, and 10 collaborators | Higher tier | Higher tier | Higher tier | |
| GanttPRO | $9/user/mo | Higher tier | |||
| Microsoft Project | $10/user/mo (paid annually) | Higher tier | Higher tier | Higher tier | |
| Smartsheet | $12/member/mo | Higher tier | Higher tier | ||
| ClickUp | Free with limited Gantt; paid from $10/user/mo | Higher tier | Early access preview | Higher tier | |
| monday.com | $14/seat/mo | Higher tier | Higher tier | Higher tier | Higher tier |
| Wrike | $10/user/mo | Higher tier | Higher tier | ||
| Asana | $13.49/user/mo | Higher tier | Higher tier | ||
| Paymo | $16.90/user/mo for first 3 months; then $23.90/user/mo |
✓ available in the plan listed under “Starting price for Gantt access.”
Higher tier vailable, but requires a higher plan than the one listed.
Early access preview available, but still in preview and subject to change.
Pricing reflects monthly billing where available. Some vendors offer lower annual-billing rates, and some plans require annual billing. Annualized costs are calculated from the monthly prices shown and do not reflect annual-billing discounts.
How much does Gantt chart software cost a team of 10?
The cheapest plan isn’t always the best deal.
Many tools let you start with a basic Gantt or Timeline view, but the features that help teams manage real schedules—like workload visibility and resource planning—often come with a higher plan.
Most prices in this guide show the monthly cost to get started without a long-term commitment. For this scenario, we used annual billing instead so you can see what a team might budget once they’re ready to roll a tool out.
Here’s what a 10-person team managing 5 active projects might pay for a practical Gantt or Timeline setup. Every vendor packages scheduling and workload features a little differently, so we’ve called out the exceptions below the table.
| Tool | Plan | Annual billing model | Monthly equivalent for 10 users / 5 projects | Estimated annual cost |
|---|---|---|---|---|
| TeamGantt | Business | $1,140/yr for 5 projects with unlimited users | $95 | $1,140 |
| GanttPRO | Business | $17/user/mo | $170 | $2,040 |
| Microsoft Project | Planner and Project Plan 3 | $30/user/mo | $300 | $3,600 |
| Smartsheet | Business¹ | $19/member/mo | $190 | $2,280 |
| ClickUp | Unlimited | $7/user/mo | $70 | $840 |
| monday.com | Standard² | $12/seat/mo | $120 | $1,440 |
| Wrike | Team³ | $10/user/mo | $100 | $1,200 |
| Asana | Advanced | $24.99/user/mo | 249.90 | $2,998.80 |
| Paymo | Pro | $16.90/user/mo | $169 | $2,028 |
Costs are based on vendor-listed annual billing for the plan shown as of June 2026 unless otherwise noted. Monthly equivalents are shown for easier comparison, but annual billing may require paying the full year upfront. Estimates do not include taxes, add-ons, usage-based fees, or custom enterprise pricing.
Scenario notes:
¹ Smartsheet Business includes unlimited free collaborators and guests. This scenario assumes the 10 users are paid members. ² monday.com Standard includes Gantt access, but workload and resource management require a custom-priced Enterprise plan. ³ Wrike Team includes Gantt charts, but resource management requires a custom-priced enterprise-level plan.
A few things are worth noticing:
User-based pricing fits steady teams with lots of projects. If the same people manage a high volume of work, paying by user can be simple. Think of a marketing production team running dozens of campaigns, launches, and content projects.
Project-based pricing fits projects with lots of collaborators. If each project needs input from clients, vendors, subcontractors, or other stakeholders, paying by project can make schedule sharing easier. Think of a custom home builder managing fewer active jobs with a larger cast of outside contributors.
The plan that fits on paper may not include every team feature you need. Workload visibility, resource management, critical path, baselines, AI, reporting, and automations often require a higher tier, so always price the plan that matches your real workflow.
Free-tier comparison: What you get without paying
“Free” can mean very different things in Gantt chart software. The right free option gives you enough room to kick the tires and judge whether the tool fits real work.
A free-forever plan lets you keep using the tool within set limits. These plans are usually best for solo users, small projects, or lightweight testing.
A free trial gives you temporary access to paid features. Trials are better when you want to test the full product with real work as a team before committing.
The tables below separate free plans from free trials so you can see what you can use long term, what you can test temporarily, and whether Gantt access is included.
Free-forever plan availability
| Tool | Free plan? | Includes Gantt? | What's included free | Credit card required? |
|---|---|---|---|---|
| TeamGantt | After trial | Yes | 1 user, 1 project, and 40 tasks with Gantt view | Yes |
| GanttPRO | No | — | — | — |
| Microsoft Project | No | — | — | — |
| Smartsheet | No | — | — | — |
| ClickUp | Yes | Limited | Gantt limited to 60 uses with unlimited tasks and members | No |
| monday.com | Yes | No | 2 seats, 3 boards, 3 Docs, templates, 8 column types | No |
| Wrike | Yes | No | 1 user, project and task management with Board and Table views | No |
| Asana | Yes | No | 2 users, unlimited tasks and projects with List, Board, and Calendar views | No |
| Paymo | Yes | No | 1 user, 1 client, 2 projects, and unlimited tasks in Task List view | No |
Free trial availability
| Tool | Free trial | Credit card required? |
|---|---|---|
| TeamGantt | 14 days | Yes |
| GanttPRO | 14 days | No |
| Microsoft Project | 1 month | Yes |
| Smartsheet | 30 days | No |
| ClickUp | 14 days | No |
| monday.com | 14 days | No |
| Wrike | 14 days | No |
| Asana | 14 days | No |
| Paymo | 15 days | No |
How to choose the right Gantt chart software: A decision framework
The best Gantt chart software fits the way your team already plans and collaborates on work. Use the scenarios below to match your biggest scheduling challenge to the tools most likely to solve it—then compare features and pricing with a focused shortlist.
Get everyone aligned around the schedule fast
Start with TeamGantt or GanttPRO.
TeamGantt is a better fit when you need fast adoption, live schedule sharing, workload visibility, and easy access for a wider group of collaborators. That can be especially helpful when more people need visibility into fewer active schedules.
GanttPRO is a better fit when a smaller core team manages a higher volume of schedules and needs strong Gantt controls, polished exports, and lower per-user pricing.
Scale beyond spreadsheets without changing how your team works
Start with Smartsheet. It keeps the spreadsheet mental model while adding Gantt views, automations, reporting, and enterprise controls across many active projects. Use this path when your team wants to scale spreadsheet-style planning instead of replacing it.
Manage tasks, docs, dashboards, and schedules in one workspace
Start with ClickUp. It’s a good fit when the bigger job is consolidating work into one customizable platform with tasks, docs, goals, dashboards, automations, AI, and Gantt views. Choose this route when the Gantt chart is one part of a larger workspace, not the only thing your team needs to manage.
Automate handoffs and reduce manual status updates
Start with monday.com. It works well when your projects run through visual boards, statuses, and repeatable handoffs. This makes sense if you want to route work, update statuses, trigger notifications, and use Gantt or Timeline views as one layer of a custom workflow.
Streamline requests, reviews, and approvals at scale
Start with Wrike. It’s built for mid-to-large teams that need structured intake, proofing, approvals, dashboards, and cross-department visibility. Consider Wrike when the request-to-review process matters as much as the project timeline.
Connect timelines, goals, and cross-functional work
Start with Asana. It works well for cross-functional teams that manage work through tasks, owners, goals, and status updates. Asana is a good choice when timeline visibility supports task ownership, goals, and portfolio reporting—not when the schedule itself drives the whole project.
Manage complex schedules with enterprise-level controls
Start with Microsoft Project. It’s built for enterprise PMOs with dedicated project managers, compliance-heavy planning requirements, resource controls, and a strong Microsoft 365 environment. The extra setup makes the most sense when it supports formal planning, governance, and reporting requirements.
Keep construction schedules, subcontractors, and materials in sync
Start with TeamGantt Builder Edition. Builder Edition combines schedule-first Gantt planning with construction-specific tools like material lead-time tracking, cost-loaded scheduling, subcontractor schedule confirmation, and a client portal. It’s built for the kind of job schedules that change when materials, trades, weather, or client decisions shift.
Combine scheduling, time tracking, and invoicing in one system
Start with Paymo. It’s a good fit for freelancers and small agencies that need to plan client work, track billable time, and invoice from the same system. Paymo makes the most sense when billing is part of the project workflow, not when all you need is a standalone Gantt chart.
When Gantt chart software isn’t the answer
Gantt chart software works best when your project has a defined timeline, clear phases, and dependent tasks. If the work changes constantly, doesn’t follow a sequence, or is simple enough to manage in a list, another tool may be faster.
Use a Kanban board when work moves through stages
Kanban boards are great for work that flows from to do to in progress to done, especially when priorities shift often. They’re less useful when you need to plan weeks or months ahead, manage dependencies, or see how one delay affects the rest of the schedule.
Use a calendar when dates matter more than dependencies
Calendars work well for meetings, content calendars, events, and recurring deadlines. They’re not built to show task duration, workload conflicts, or cascading schedule changes.
Use a checklist when the project is simple
If the work only has a few tasks and no meaningful dependencies, you may not need Gantt chart software yet. A simple checklist can be enough until the project gets more complex.
Use a PERT chart when you’re estimating uncertain timelines
PERT charts can help with complex, uncertain work like infrastructure, R&D, or highly technical projects. They’re useful for analysis, but they’re usually not the easiest day-to-day tool for keeping a whole team updated.
Take the next step
Choosing Gantt chart software comes down to one practical question: Will your team use it when plans change?
If your projects depend on clear schedules, dependencies, and fast collaboration, TeamGantt helps you build a realistic plan and keep everyone aligned as dates shift.
For residential builders and remodelers, Builder Edition adds tools for managing material lead times, subcontractor coordination, cost-loaded schedules, and client visibility.
Start a free 14-day trial and see how quickly your team can build and share a project schedule.