Microsoft Planner alternative for residential construction

Give every job one shared source of truth

TeamGantt puts a live Gantt chart at the center of every job so everyone knows what happens next when the schedule shifts.

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Why home builders look for a Microsoft Planner alternative

Microsoft Planner works fine for task lists—until a start date moves and the rest of the schedule doesn’t.

Microsoft Planner focuses on tasks.
- No Gantt chart by default—upgrade just to see the schedule.
- Changes don't ripple when something slips.
- Only one baseline—updating it overwrites your plan.
- Hard to see all of your jobs in one place.
- Sharing depends on your Microsoft setup.
- Built for task lists, not keeping trades in order.
TeamGantt is built around the schedule.
- Gantt chart included from day one.
- Change one date and the rest updates automatically.
- Unlimited baselines—your original plan stays intact.
- See schedules, materials, and workload across every job.
- Share a live schedule—just send a link.
- Built to keep trades in order and work moving.

Trusted by 20,000+ teams

Your schedule should always reflect the reality of the jobsite.

TeamGantt keeps the whole job in order when dates shift so everyone knows who's up next.

Import your schedule and start the same day.
Import an .mpp, CSV, or Primavera P6 file in minutes.
Keep dependencies, dates, progress, and notes intact.
Build plans fast with templates or our AI project generator.
Works right away in any browser, on any device.
Explore project scheduling
Keep your schedule connected as work changes
Move one task—everything else updates automatically.
Keep trades in the right order without manual adjustments.
Add buffer time for inspections, deliveries, or cure time.
Keep comments, photos, and files tied to each job.
Explore task management
Share one schedule with everyone
Send a view-only link without paying for extra seats.
Homeowners and subs always see the latest schedule.
Subs confirm dates via email or text—no app or login.
No more chasing updates or sending new versions.
Explore project collaboration
Spot conflicts before they cause delays
Keep crews, materials, and equipment lined up across jobs.
See availability update as schedules shift.
Catch stacked trades before they cause downtime.
Adjust plans early to prevent bottlenecks.
Explore resource management
Track progress against your original plan
Set a baseline at project start to lock in your original dates.
See plan vs. actual overlaid directly on the live Gantt chart.
Save unlimited baselines to track changes over time.
Toggle baselines on and off without leaving the schedule view.
Explore project tracking
Keep critical work visible
Highlight the tasks driving your end date in one click.
See what’s most likely to delay your job.
The critical path updates automatically as work shifts.
Stay aligned as the job shifts—no manual updates needed.
Explore construction scheduling

Integrations

Connect TeamGantt to the tools you already use

TeamGantt syncs with Procore in one click for construction teams. Import schedules from MS Project and Primavera P6, or connect with Slack, Dropbox, and Zapier.

Explore all integrations

“There was always one request from clients: to share the project schedule with them. TeamGantt has made that simple. We can invite guest users to check the schedule and share real-time project updates with the clients. This has benefited us massively by uplifting our customer service.”

Sachith Fernando · Three Parks Development

Compare TeamGantt vs Microsoft Planner

Here’s how TeamGantt and Microsoft Planner compare on the decisions that matter most for home builders.

Scheduling

	TeamGantt	Microsoft Planner
Focus	Built around the schedule so you can plan, coordinate, and run your jobs.	Built for task tracking, with scheduling tools available in premium plans.
Adoption speed	Up and running in days. Most teams can build and share a working schedule right away.	Quick to set up simple task lists. A schedule requires additional setup and premium tools.
Dependencies	4 dependency types (FS, SS, FF, SF) with lead/lag. Drag a task to update downstream dates automatically.	Available in premium plans. When enabled, downstream dates update automatically.
Critical path	Highlight or filter the tasks driving your end date in one click.	Available in premium plans. Highlights critical tasks when enabled.
Baselines	Unlimited baseline snapshots. Toggle them on or off directly on the Gantt chart.	Available in premium plans. Limited to one baseline—updating it replaces your original plan.
Portfolio visibility	Monitor project health across all active jobs in Portfolio view, or see multiple projects together on a shared timeline.	Available in premium plans. Lets you view multiple plans together in one place.
Resource conflict management	Workload is visible as you schedule, so you can see who’s overbooked and adjust in real time.	People view available in premium plans. Shows workload by person so you can spot overbooking.
Printing & PDF export	Export a clean, presentation-ready Gantt chart with minimal setup or formatting.	Export to Excel is standard. PDF and print options vary by view and plan.

Access and collaboration

	TeamGantt	Microsoft Planner
Device access	Browser-based. Works on Mac, PC, tablet, or phone—no installs.	Available in web, Teams, and mobile apps. Full timeline view requires web access.
Real-time collaboration	Multiple users can edit the same schedule at the same time.	Real-time collaboration on tasks is available in both basic and premium plans.
External sharing	Share a live schedule via link—no login required.	External sharing depends on your Microsoft 365 setup. Not a simple public link.
Microsoft 365 integration	Import MS Project .mpp files directly. Tasks, dependencies, and dates come with you.	Built into Microsoft 365—works across Teams, SharePoint, and Outlook.

Construction

	TeamGantt	Microsoft Planner
Subcontractor coordination	Subs confirm dates via email or text—no login required. Status shows directly on the Gantt chart.	No built-in confirmation workflow. Coordination typically happens outside the tool.
Client visibility	Share the schedule, messages, and updates via secure link—no login required.	No built-in client portal. Client visibility typically requires exports or external tools.
Lookahead planning	Dedicated lookahead tool with built-in 2–6 week views.	No dedicated lookahead tool. Requires manually filtering tasks by date.
Material tracking	Track material lead times and delivery dates directly in the schedule so delays are visible early.	Requires manual setup using custom fields or separate tools.
Field access	Mobile app for task updates, photos, and collaboration. Full Gantt chart scheduling is available on desktop.	Mobile app supports task management. Timeline view requires web access.

Pricing

	TeamGantt	Microsoft Planner
Pricing model	Flat-fee pricing with unlimited users—no per-seat costs as your team grows.	Included with Microsoft 365 for basic task management. Scheduling features require paid plans ($10–$55 per user/month).
Free access	14-day free trial (credit card required). Limited free plan available after the trial.	Included with Microsoft 365 for basic use. Premium features require a paid plan or trial.

Success stories from real teams

Case study
DayBrook
TeamGantt helps DayBrook Kitchen & Baths drive 30% revenue growth—making it easy to manage every job from the office.
Read more: DayBrook
Case study
Rosedale Roofing
TeamGantt helps Rosedale Roofing triple their business by keeping 120+ employees aligned and proactive.
Read more: Rosedale Roofing
Case study
Champion Industrial
TeamGantt helps Champion Industrial streamline scheduling and align office and field teams—eliminating delays with a single live timeline.
Read more: Champion Industrial

Which tool is right for you?

Choose MS Planner for task management in Microsoft 365
Microsoft Planner is the right fit if you:
- Want task management embedded in Microsoft Teams
- Manage work through task lists vs connected schedules
- Are willing to upgrade for timeline, dependency, and baseline features
- Need to coordinate office and admin work more than field operations
- Work in a Microsoft-first environment where new tools require IT approval
Choose TeamGantt for schedules that keep work moving
TeamGantt is the right fit if you:
- Want a schedule your subs can access without a login
- Need schedule changes to ripple automatically without a premium upgrade
- Juggle multiple jobs and need to avoid double-booking crews and subs
- Need baselines that preserve history instead of a single project snapshot
- Want critical path and lookaheads included by default

Still weighing options?

Get a walkthrough built around your work

Tell us how you run your jobs. We'll show you how TeamGantt could fit and answer the questions a comparison page can't.

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Frequently asked questions

TeamGantt is a schedule-first Microsoft Planner alternative for residential builders who need construction-grade sequencing their whole team can use. Check out our help center for all the details.

Browse our help center

Is TeamGantt a good Microsoft Planner alternative for home builders?

Yes. TeamGantt is built for how residential construction teams actually run jobs—sequencing trades, coordinating subs, and keeping schedules aligned across multiple projects. It gives builders a live schedule that’s easy to update, share, and act on without extra setup or friction. If schedule slippage is your biggest risk, TeamGantt is the more focused tool.

Does Microsoft Planner include a Gantt chart?

Not in the version included with standard Microsoft 365 plans. The basic Planner experience is built for task lists and boards. To access the Timeline (Gantt) view, dependencies, and critical path, you need a paid upgrade—starting with Planner Plan 1 ($10/user/month). More advanced features like baselines require higher-tier plans such as Plan 3 ($30/user/month).

In TeamGantt, the Gantt chart isn’t an add-on. It’s the core of the product, included from the start.

Can subs and clients view the schedule without a Microsoft account?

Not in Microsoft Planner. External users have to be invited and sign in with a Microsoft account, and access depends on your organization’s settings—so it’s not a simple public link.

In TeamGantt, you can send a view-only link. Subs and homeowners see the live schedule instantly on any device without a login, Microsoft account, or paid seat. Subs can also confirm their dates directly from an email or text—no app required.

How does Microsoft Planner’s pricing compare to TeamGantt?

Microsoft Planner’s basic task management is included with Microsoft 365—but scheduling features are paid upgrades. Timeline view and critical path require Plan 1 ($10/user/month), while features like baselines require Plan 3 ($30/user/month). For a team of five needing full scheduling features, that’s up to $150/month.

TeamGantt Builder Edition is a flat $199/month with unlimited collaborators. All core scheduling features—like dependencies, baselines, and critical path—are included from the start, without managing per-user licenses as your team or projects grow.

Is TeamGantt as powerful as Microsoft Planner Premium?

For construction scheduling, yes—in many ways, more so. TeamGantt includes unlimited baselines, while Microsoft Planner Premium is limited to one. Features like subcontractor confirmations, client portal, lookahead planning, and material lead time tracking are built specifically for residential construction. Planner Premium is a general project management tool—not construction-native.

Where Planner Premium goes further is Microsoft ecosystem depth. If your priority is tight integration with Teams, SharePoint, and other Microsoft tools, it has a clear advantage. But for running a job site, TeamGantt’s specialized features are often the better fit.

How hard is it to switch from Microsoft Planner to TeamGantt?

It’s a fast transition. While there isn’t a one-click sync from Planner, you can export your tasks to Excel and import them into TeamGantt in minutes. Most builders start with a template—or use our AI Project Builder—and have a shareable schedule ready within a day. There’s no lengthy implementation, no dedicated admin required, and no formal training needed to get your team up and running.

Can I use TeamGantt alongside Microsoft Teams?

Yes. Many teams keep Microsoft Teams for communication—messages, file sharing, and meetings—and use TeamGantt as the scheduling layer. You don’t have to choose between them. TeamGantt doesn’t replace Teams. It adds the schedule system your jobs run on, without changing how your team communicates day to day.

Is Microsoft Planner being deprecated?

No. Microsoft Planner is not being retired or deprecated. In fact, Microsoft is expanding Planner and positioning it as its main tool for task and project management across Microsoft 365. As part of that shift, older tools like Microsoft Project for the Web and Microsoft Project Online are being phased out, with their features moving into Planner’s premium plans.

For builders, that means more functionality is being added—but often through additional licensing layers. If your focus is running a clear, reliable construction schedule, a dedicated tool like TeamGantt can be simpler to adopt and manage.